The chapter’s books, on one desk.
DuesDesk Studio is a Mac and Windows app for the treasurer and alumni advisors. It reads Venmo emails, matches them to brothers, chases late dues, and prints the packet the alumni board asks for. Members never log in to anything.
$79.99 a year, flat. No per-member fees and no cut of payments. Renews yearly; cancel anytime. On an Intel Mac? Get the Intel build. All builds
Fall 2026 overview
Beta Theta Chapter, 72 active members- Outstanding dues
- $6,300.00
- Reserves
- $62,940.18
- Collected
- 86.5%
- Venmo to match
- 4
Chair budgets
- Rush$1,125.00 left
- Social$1,540.00 left
- Philanthropy$860.00 left
- Brotherhood$2,310.00 left
Collections, next up
- Ben Castellano$975.00Past-due notice, Today, 5:00 PM
- Mateo Alvarez$650.00SMS, Tomorrow, 9:00 AM
- Tyler Whitfield$325.00Email, Thu, 9:00 AM
Tour of the desk
Scroll to walk through four treasurer jobs. Use the window any time to take over.
Where a chapter’s money goes sideways
Whether the budget is $50,000 or $500,000, the same four things go wrong. Here is what DuesDesk does about each.
- Late dues
- Nobody wants to text a brother about money, so balances sit until the alumni board asks why reserves are short.
- Reminder sequences go out by SMS and email on a schedule you set, formal past-due notices follow, and a payment plan comes with a signed PDF agreement.
- Chairs spending first
- Rush and Social spend, then hand you a stack of receipts in May.
- Every chair gets a budget for the period. Reimbursements are approved against it, receipts are compressed and filed, and the spending advisor flags a chair before they pass the cap.
- Fees on every payment
- Card payments through a billing portal lose a percentage before the money reaches the chapter.
- Members pay the way they already do: Venmo, Zelle, bank transfer or cash. DuesDesk reads the receipts and matches them. It never touches the money.
- Starting from zero
- The new treasurer gets a spreadsheet, three passwords in a group chat and no history.
- The outgoing treasurer seals the term into one encrypted file. The next treasurer opens it with a passphrase and inherits every balance, plan and report.
Everything the treasurer does, in one app
DuesDesk Studio 1.0.1 runs on macOS and Windows. Regular members never log in; it’s built for the treasurer and the alumni advisors who check the treasurer’s work.
Collect
Venmo and bank reconciliation
Reads Venmo payment emails from your inbox and matches each one to a member’s balance.
- Connects to your inbox over IMAP
- Flags forwarded receipts and holds spoofed senders
- Imports bank, Venmo and greekbill CSV files
- Builds greekbill charge upload templates
Dues, charges and payment plans
Charge the whole roster at once and give anyone who needs it an installment schedule.
- Charge presets for each term
- Custom installment schedules
- PDF payment plan agreements
- Payment links for each platform
Collections
Late balances get reminded on a schedule, so you never have the awkward conversation.
- Multi-step SMS and email sequences
- Formal past-due notices
- Sequences stop the moment a balance clears
House rent
A separate ledger for residents, so parlor and room rent never mix with chapter dues.
- Resident ledger
- Room and parlor rent kept apart from dues
Control
Chair budgets and presales
Budgets for Rush, Social, Philanthropy and Brotherhood, with every reimbursement checked against them.
- Period budgets with caps
- Reimbursement records with compressed receipts
- T-shirt and event presales with profit and loss
- Spending advisor that flags chairs near their cap
Report and hand off
Executive packet and cash flow
One PDF for chapter meeting and the alumni board, plus a calendar of what’s due and when.
- One-click executive PDF
- Cash-flow reports
- IHQ, insurance and other recurring bills on a calendar
Security and treasurer handoff
Credentials stay in your computer’s own keychain. Backups are encrypted before they’re written.
- macOS Keychain or Windows Credential Manager
- AES-256-GCM encrypted backups
- One sealed file for the next treasurer
Your ledger stays on your computer
There is no DuesDesk account and no DuesDesk server holding chapter data. Saved passwords live in the macOS Keychain or Windows Credential Manager, and backups are sealed with AES-256-GCM.
DuesDesk connects out only for what you turn on
- Your email inbox, over IMAPOnly if you turn on Venmo email sync, to read payment receipts.
- Your SMS providerOnly if you turn on text reminders.
- Your cloud backupOnly if you turn it on. The backup is encrypted before it leaves your computer.
How DuesDesk compares
Billing portals do one thing DuesDesk doesn’t: they process payments themselves. Everything else is below, with sources for every competitor price.
| DuesDesk Studio | Billing portals (OmegaFi, greekbill) | Excel or Google Sheets | |
|---|---|---|---|
| What the chapter pays | $79.99 a year, flat. No per-member fee, no cut of payments. | Per-member fees each semester, plus a percentage on card payments. greekbill lists 3.5% on cards, 0% on bank transfers, and a $21 per-member service fee at one national.123 | Free, plus the hours you spend keeping it right. |
| How members pay | However they already do. DuesDesk matches the receipt, never holds the money. | Inside the portal. Payments made elsewhere are entered by hand. | However they like. You match every one by hand. |
| Who needs an account | Only the treasurer and advisors, on their own computers. | Every member gets a portal login. | Whoever has the link. |
| Where the ledger lives | On your computer, with encrypted backups. | In the vendor’s cloud. | A shared drive, or someone’s laptop. |
| Venmo reconciliation | Automatic from Venmo emails, with spoof checks. | Not for payments made outside the portal. | Scroll the Venmo feed and type it in. |
| If HQ requires greekbill | Imports greekbill CSVs and builds its charge templates, so you run both. | Required system of record. | Re-key everything twice. |
| Chair budgets and presales | Built in, with caps and receipts. | Varies by vendor and plan. | A second spreadsheet nobody updates. |
| Treasurer handoff | One encrypted file and a passphrase. | Officer access reassigned in the portal. | Forward the file and the passwords. |
What card fees could cost your chapter
The sliders start at an example chapter; set them to yours. 3% and 5% are example card rates.
- Annual dues
- $93,60072 × $650 × 2 semesters = $93,600
- Card fees at 3%
- $2,808.00 a year$93,600 × 3% = $2,808.00
- Card fees at 5%
- $4,680.00 a year$93,600 × 5% = $4,680.00
- DuesDesk Studio
- $79.99 a yearFlat, whatever the roster size. Venmo, Zelle or bank fees, if any, still apply.
- Card fees minus DuesDesk
- $2,728.01 to $4,600.01 a year$2,808.00 − $79.99 = $2,728.01$4,680.00 − $79.99 = $4,600.01
Assumes every payment is made by card through the portal. greekbill lists 3.5% on card payments and 0% on bank transfers, so your real number depends on how members pay. Per-member service fees (one national lists $21 per member per semester) are extra and not included.
Annual dues $93,600. Card fees $2,808.00 a year at 3%, $4,680.00 at 5%. DuesDesk Studio $79.99 a year. Card fees minus DuesDesk: $2,728.01 to $4,600.01 a year.
One flat price
$79.99 a year for the chapter, whatever the roster size. DuesDesk takes no cut of payments. Venmo, Zelle or your bank’s own fees, if any, still apply.
The license renews automatically each year at $79.99 until you cancel. You can cancel anytime, and DuesDesk keeps working until the end of the year you already paid for. To cancel, sign in to Lemon Squeezy’s My Orders with the email you bought with.
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